Chief of Staff/Estate Manager Job at Pocketbook Agency, Montecito, CA

aG1TeWtMTThsVDhoeW9BVkJWUDVLbnRIZ2c9PQ==
  • Pocketbook Agency
  • Montecito, CA

Job Description

JRN- 2314

We are seeking an experienced and highly detail-oriented Chief of Staff/Estate Manager to oversee a private estate in Montecito, CA. This is a hands-on and proactive position that requires strong leadership, top-notch organizational skills, and a “no task too big or small” mindset.

You’ll work closely with the principal and a dedicated household staff to ensure smooth day-to-day operations. The ideal candidate is energetic, adaptable, solutions-oriented, and thrives in a dynamic environment with frequent changes.

Key Responsibilities

  • Manage estate calendar, travel logistics, itineraries, and vendor coordination
  • Oversee household operations, schedules, and communications with all staff
  • Track household expenses and maintain property and financial spreadsheets
  • Handle purchases, inventory, returns, and credit card reconciliation
  • Oversee vehicle registrations, insurance, off-site storage, and supply ordering
  • Coordinate contractors, repairs, and maintenance appointments
  • Perform or delegate errands and shopping as needed
  • Support holiday/event preparation and guest readiness
  • Submit medical and veterinary bills, manage medication refills
  • Coordinate all aspects of pet care: medical, grooming, training, food, and records

Qualifications

  • Minimum 10+ years of estate or household management experience
  • Strong communication and interpersonal skills; excellent judgment in social situations
  • Highly organized, detail-oriented, and proactive under pressure
  • Ability to manage multiple priorities and remain flexible to changing needs
  • Tech-savvy: proficient in Microsoft Office (Outlook, Excel), Mac systems
  • Comfortable working in a fast-paced, high-expectation environment
  • Must be confident delegating tasks and managing a team
  • Must be discreet, professional, and respectful of privacy
  • Dog friendly – multiple dogs are part of the household
  • Experience working with principals who are detail-focused and OCD
  • Thrives in environments where principals are highly involved and value close oversight

Location: Montecito, CA (must live within 30 minutes or be willing to relocate to the Santa Barbara area)

Schedule: Monday–Friday (flexibility required for evenings, weekends, holidays, and special events)

Salary: Up to $250,000/year DOE + Vacation/PTO, health insurance

Job Tags

For contractors, Work at office, Relocation, Monday to Friday, Flexible hours, Weekend work, Afternoon shift,

Similar Jobs

Hospice of the Western Reserve

Director of Patient Care (RN)-Eastern Region Job at Hospice of the Western Reserve

 ...evaluating, utilizing quality improvement tools and system processes. Conduct presentations and in-services in the community and Nursing Facilities to enhance education of hospice services. Assist the Chief Clinical Officer with special projects and other duties as... 

Guthrie

Sterile Processing Tech II - Sterile Processing - Per Diem Job at Guthrie

 ...coordinate department activities and assure needs are met in a timely fashion. 12. Collaborates with Sterile Processing Leadership in...  ...that other duties may be assigned as necessary in the performance of this position. Rev: 9-1-2023 Pay Range $19.48 - $30.86/hr DOE

Grimco, Inc.

Local Delivery Driver Job at Grimco, Inc.

 ...people are the purpose? At Grimco, our Local Delivery Drivers aren't just part of a team...  ...they're a vital part of our operations, driving the efficiency and precision that exceeds...  ...packages, and sensitive materials in a 16 Box Truck. Handle packages with care to avoid... 

ASK Consulting

SAP S4 HANA Project Manager (Supply Chain, Warehouse & Logistics) Job at ASK Consulting

 ...by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment". Job Title: SAP S4 HANA Project Manager (Supply Chain, Warehouse & Logistics) Location: South San Francisco , CA (Onsite) Duration:12+ Months PR:... 

The TJX Companies, Inc.

Merchandising Opportunities | CA Buying Office Job at The TJX Companies, Inc.

 ...find us around the world, if you can think of a product, you can probably find it in our stores, which include TJ Maxx, Marshalls, HomeGoods, Sierra, Winners, Homesense, and TK Maxx. With variety comes plenty of happy surprises - our environment is ever-changing, and...