Job Description

Sagis Diagnostics is an entirely physician-led sub-specialty pathology group supported by a CAP-accredited histology lab located in the heart of Houston, Texas. Led by a team of board-certified pathologists, our lab is at the forefront of diagnostic science. We offer the highest quality services to physicians, physician groups, ambulatory surgery centers, and hospitals.

One of our many strengths is we develop strong collaborative relationships with each of our referring physicians by offering accurate, prompt, and clear diagnoses in a personal and customized manner.

Sagis is seeking a highly organized and detail-oriented Marketing & Events Coordinator to support the Marketing and Events team with day-to-day operations, inventory management, and event logistics. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving logistical challenges, and is eager to grow their skills in marketing operations and event planning.

The Marketing & Events Coordinator will play a vital role in ensuring the smooth execution of conferences, workshops, webinars, and internal initiatives while maintaining accurate tracking systems and brand-consistent materials.

Reporting Structure:

This position reports to the Director of Marketing & Events and works closely with the full Marketing & Events team, as well as cross-functional internal partners and external vendors.

Primary Responsibilities:

Marketing Operations & Administration:

• Save, organize, and track invoices and expenses using project management software.
• Maintain accurate records and update tracking boards to ensure visibility and accountability across projects.
• Create, update, and schedule email campaigns using email marketing platforms; manage templates and support e-blast scheduling.
• Build and configure digital forms for events, surveys, and data collection.
• Maintain organized digital files, including renaming photos for easy searchability.
• Assist with basic graphic updates, formatting, and asset preparation; willingness to learn design software is a plus.
• Support quoting processes for specialty orders and coordinate with vendors as needed.
• Event & Conference Support:
• Coordinate hotel reservations and logistical details for conferences and events.
• Track inventory for biopsy kits, event supplies, and promotional materials.
• Manage check-in/check-out of banners, tablecloths, signage, and other event assets; ensure items are clean, accounted for, and event ready.
• Reconcile event materials post-conference by tracking what was shipped versus returned and calculating net material usage and costs using data from the supplies team.
• Maintain accurate inventory counts within internal systems and physical storage areas.
• Set up and manage virtual webinars, including technical coordination and presenter support.

Education

• High school diploma required.
• Associate degree preferred (Marketing, Hospitality, Business Administration, or related field).

Experience

• 2–3 years of experience in administrative support, marketing coordination, or event logistics preferred.
• Experience in healthcare, diagnostics, or laboratories is a plus, but not required.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with email marketing platforms, project management tools, or form-building software is a plus.
• Training is provided for internal systems; candidates should be comfortable learning new technology.

Other Skills & Attributes

• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
• Strong written and verbal communication skills.
• Proactive, solutions-oriented mindset with a willingness to learn and take initiative.
• Collaborative and team-oriented, with the ability to work independently when needed.
• Interest in developing expertise in event planning, marketing operations, and project coordination.

Work Environment & Physical Requirements:

• This is an onsite, office-based role.
• Ability to lift up to 20 pounds for event setup and materials handling.
• Regular use of standard office equipment.

What Success Looks Like

• Systems, files, and tracking tools are consistently accurate, organized, and up to date without prompting.
• Event materials and logistics are well-coordinated, reducing last-minute issues and errors.
• Inventory and cost tracking are reliable, clear, and easy for stakeholders to understand.
• Internal teams and vendors trust you to follow through with professionalism and clear communication.
• You actively seek opportunities to learn, improve processes, and expand your skills within marketing and events.

At Sagis, we offer:

• Medical, Dental, and Vision Insurance
• Company-Paid Short-term and Long-term Disability, Basic Life, EAP
• Voluntary Accident/Critical Illness/Life insurance
• Fair Wages
• 401(k) Contribution
• Vacation
• Paid Parental Leave
• Floating Holidays
• Scheduled Holidays
• Comfortable work environment
• Wellness Initiatives
• Tuition Assistance
• Job Training/Career Development
• Great Team Leaders

Job Type: Full-time

Note: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Unfortunately, because of the volume of applications we receive, we aren't able to give status updates, but if you are invited for an interview, you will generally be contacted within 2 weeks of submitting your application.

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