Job Description

Pacific Communities Builder, Inc is currently looking for an experienced Project Manager / Forward Planner to manage and direct the entitlement, permitting, engineering coordination, and development approval process for new residential communities. This role requires strong technical knowledge of municipal processes, excellent coordination skills, and the ability to work closely with agencies, consultants, and internal teams to deliver fully entitled, ready-to-build projects on schedule and within budget.

The ideal candidate has a proven track record working with local jurisdictions, understands civil engineering and land development principles, and thrives in a schedule-driven environment with multiple active projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Entitlements, Plans & Government Approvals

• Manage and process tentative and final maps, zoning approvals, engineering plans, and related entitlements
• Prepare, submit, track, and obtain approvals for architectural permits, development plans, DRE approvals, CFD formations, LMD annexations, environmental approvals, and associated documents
• Coordinate and participate in agency staff meetings, public hearings, planning/commission meetings, and HOA presentations as needed
• Maintain strong relationships with city, county, state, and regulatory agencies and monitor approval timelines

Consultant & Partner Coordination

• Contract, coordinate, and manage work of external consultants including: Civil engineers & surveyors, Landscape architects, Environmental & soils consultants / biologists, Dry utility consultants, Title/DRE consultants, CFD / finance consultants and others as needed
• Review and manage consultant schedules, scopes, work product, and budgets
• Coordinate cross-functional input from executive leadership, land acquisition, construction, and operations teams

Architectural & Planning Submittals

• Prepare and process conceptual and construction drawing packages for architectural product
• Manage review cycles through municipal staff and public hearings
• Support value-engineering efforts and technical design solutions

Budget, Schedule & Reporting

• Prepare and maintain entitlement, technical, and development budgets
• Track fees, consultant contracts, and invoice approvals
• Maintain entitlement schedules and key milestone reports
• Assist in feasibility/due-diligence reviews for new land acquisitions

Internal Collaboration & Support

• Serve as a liaison between consultants, trade partners, public agencies, and internal departments
• Provide entitlement support to land development and homebuilding operations
• Assist with permit processing, bond reductions/releases, and close-out approvals

SKILLS & QUALIFICATIONS:

• 5+ years of experience in Forward Planning, Land Development, Civil Engineering, Urban Planning, Architecture, or related field
• Direct experience working with governmental agencies, permitting, and development approvals
• Bachelor’s Degree preferred in Civil Engineering, Urban Planning, Architecture, Construction Management, or related field (or equivalent experience)
• Strong understanding of civil engineering principles and land entitlement processes
• Proficient written and verbal communication skills
• High attention to detail with strong analytical and organizational skills
• Ability to manage multiple deadlines and priorities concurrently
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Valid driver’s license and ability to drive long distances.

Key Competencies

• Collaborative team player with strong interpersonal skills
• Professional communicator with agencies and stakeholders
• Resourceful, proactive, and solutions-oriented
• Able to give and receive constructive feedback
• Comfortable leading multi-disciplinary consultant teams

Physical & Work Environment Requirements

• Primarily office-based role with periodic job-site and agency visits as needed
• Frequent use of a computer and keyboard
• Ability to drive long distances to various jobsites and agencies as needed

The position described above is not intended to be a comprehensive list of responsibilities and duties required. Job duties may be subject to change at any time, with or without prior notice, at the company's sole discretion.

Full-time, hybrid work flexibility to be discussed.

Actual compensation will be determined based on experience and other factors permitted by law.

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